The Ultimate Rental Checklist Before Signing a Lease

The Ultimate Rental Checklist Before Signing a Lease in Canada (2025 Guide)

Renting an apartment is an exciting step, whether you’re moving into your first place or relocating to a new city. But before you sign on the dotted line, it’s crucial to protect yourself — both legally and financially — by doing your homework. This ultimate rental checklist will help you make sure everything is in order before signing a lease in Canada, saving you from hidden fees, legal trouble, or future regrets.

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🔍 1. Understand What a Lease Agreement Is

Before you even tour a unit, understand that a lease is a legal contract between a tenant and a landlord. It outlines the terms of your tenancy, including rent amount, duration, and responsibilities. Once you sign it, you’re legally bound to follow the rules — and so is your landlord.

Key lease terms to look for:

• Monthly rent amount
• Lease duration (fixed-term vs month-to-month)
• Security deposit or key deposit
• Utilities included
• Pet policy
• Maintenance responsibilities

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📋 2. Request a Copy of the Lease in Advance

Don’t wait until lease signing day to see the document. Ask for a copy of the lease at least 48 hours before your meeting so you can:

• Review it at your own pace
• Compare it to provincial tenancy laws
• Ask questions or request changes

📌 Tip: In most provinces, such as Ontario, landlords must use a standard lease form, available from the government.

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🏠 3. Inspect the Unit Thoroughly

Never sign a lease without seeing the unit in person. Virtual tours are helpful, but they may not show the real condition of the apartment.

Use this rental inspection checklist:

✅ Check for signs of mold, water damage, or pest infestations
✅ Open every cupboard, faucet, and appliance
✅ Test all lights, outlets, and smoke detectors
✅ Verify heating, ventilation, and A/C systems
✅ Inspect windows and doors for drafts or damage
✅ Ensure bathroom and kitchen plumbing works properly
✅ Note any damage and take photos or videos

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💰 4. Ask About All Costs Upfront

Rent isn’t your only expense. Confirm exactly what’s included and what isn’t.

Questions to ask:

• Are utilities (electricity, water, heat) included?
• What’s the average monthly utility bill?
• Is there Wi-Fi or cable included?
• Are there extra fees for parking, storage, or pets?
• Is tenant insurance required?

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📄 5. Read the Fine Print (Yes, All of It)

Many renters make the mistake of skimming the lease. Don’t. Read every page, and look for red flags like:

🚫 “No guests overnight” policies
🚫 Early termination penalties
🚫 “As-is” clauses that excuse the landlord from repairs
🚫 Unreasonable late fees

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🐕 6. Clarify the Pet Policy

Even if a landlord verbally says pets are allowed, it must be in writing. If it isn’t mentioned in the lease, you could face eviction or fines later.

Ask:

• What types and sizes of pets are allowed?
• Are there any pet deposits or fees?
• Can the landlord enter the unit if your pet is home?

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🧹 7. Confirm Who Handles Maintenance and Repairs

Who do you call if your heater breaks in January? Ask about:

• 24/7 emergency repair protocol
• Snow removal and lawn care
• Who handles garbage, recycling, and compost pickup
• Average response time for non-emergency requests

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🪪 8. Verify Landlord Legitimacy

Scams are real — especially in large cities. Protect yourself by verifying:

• The landlord owns the unit (check municipal property records)
• The rental isn’t already occupied
• The unit matches the listing description
• You never pay cash — use a bank transfer with a written receipt

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🏢 9. Know Your Tenant Rights by Province

Each Canadian province has its own residential tenancy laws. Familiarize yourself with:

• Maximum rent increase limits
• Eviction rules
• Entry notice requirements
• Rules for lease termination or subletting

📌 Resources:

• Ontario: www.ontario.ca/page/renting-ontario-your-rights
• Quebec: www.tal.gouv.qc.ca
• British Columbia: www.rto.gov.bc.ca

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📅 10. Don’t Forget to Document Everything

Before you move in, do a walk-through with the landlord and:

• Fill out a move-in condition report
• Take timestamped photos or videos of every room
• Get all agreements in writing, including verbal promises
• Keep a copy of your lease, payment receipts, and all communication

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🔚 Final Thoughts: Never Rush to Sign

Signing a lease is a big commitment. If anything feels off, walk away. Trust your instincts, ask questions, and don’t be afraid to negotiate.

With this checklist in hand, you’ll be fully prepared to find a safe, affordable, and legal rental — without surprises down the road.

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🔎 Frequently Asked Questions (FAQ)

1. Is a lease legally binding in Canada?
Yes. Once signed, both tenant and landlord are legally bound to its terms.

2. Can I break a lease early?
Yes, but only under specific conditions. Most provinces require proper notice or a valid reason.

3. What happens if I don’t read the lease carefully?
You could face unexpected fees, responsibilities, or legal action.

4. Should I get renters insurance?
Yes. Many landlords require it, and it protects your belongings in case of fire, theft, or damage.